Set up number ranges

UNENO hands out numbers in sequence — for your customers and for your apps’ documents. The number ranges set what those numbers look like: C-0001 for customers, for example, or INV-2026-0001 for invoices.

Open the number ranges

In your app, click Settings → General. Below the general card is the Number ranges card.

Each row shows the Series, its Next number — the prefix, suffix and digits are visible in it —, the Last issued number and, under Starts over, a label when the series starts again every year or month.

Which rows you see depends on your active apps:

Row	Where it comes from
Customers	Your workspace — always there.
Quotes, Invoices, Cancellation invoices	UNENO Invoice — only if you’ve activated the app.

If you later activate another app with numbers of its own, its rows are added here. The screenshot shows a workspace with UNENO Invoice.

Change a number range

1. Click the series’ name — or Edit in the row’s ⋮ menu.

2. Adjust the fields — at the top of the window you see straight away what the next number will look like.

   

3. Click Save changes. You see Number range updated.

Field	What to enter
Prefix	Optional, before the number — for example C- or INV-. Letters, digits and dashes, up to 20 characters. {YYYY}, {YY} and {MM} insert the year or month: INV-{YYYY}- gives INV-2026-0001.
Minimum digits *	Pads shorter numbers with zeros: 4 gives 0001.
Suffix	Optional, after the number — for example -DE. The same rules as the prefix.
Starting number *	Where counting starts. It must be higher than the last issued number — unless you change the prefix or suffix.
Start again	Never — keep counting, Every year or Every month. With a restart, the first number of a new year or month starts again at the starting number — for example INV-2027-0001.

Rules UNENO checks

• A restart needs the period in the prefix or suffix — for Every year the year ({YYYY} or {YY}), for Every month the year and the month ({MM}). Otherwise numbers would repeat; if something is missing, a message under Start again tells you what.
• The starting number can’t go down to numbers already issued. If you change the prefix or suffix instead, a new format begins; you can then use Restart numbering for the new format to start again at the starting number — or keep counting.
• Invoices and cancellation invoices shouldn’t share the same format, because every invoice number must be unique. If both have the same prefix and suffix, the card warns you in amber at the top. That’s why cancellation invoices carry the prefix ST-.

Good to know

• Numbers already issued don’t change. A new format applies from the next number.
• What also applies to invoice numbers — no gaps, and why cancellation invoices have a series of their own — is described in the UNENO Invoice chapter.
• Who may change number ranges is set in the role under Settings, with Update.