Set up e-invoicing (France)

Only for companies based in France

This chapter covers e-invoicing for a company based in France. Is your company based in Germany? See Set up e-invoicing (Germany).

Switch e-invoicing on

1. Open Settings → Documents settings → Invoices & quotes.

2. Switch on Electronic invoicing (Factur-X) and click Save changes.

   

From now on, every invoice you issue gets the right format — Factur-X or PDF, depending on the customer. Invoices already issued stay as they are.

What an e-invoice needs

An e-invoice is only issued once every required detail is there — otherwise UNENO tells you what’s missing when you issue. Best to complete them beforehand:

Detail	Where to maintain it
Company name, address (street, postcode, city, country)	Company details in your account
Your SIREN — mandatory in France	Company details in your account
Your VAT number, if you have one — it must end with your SIREN	Company details in your account
The customer’s name and full billing address	on the customer
The customer’s SIREN — mandatory for a French business customer	on the customer
A payment term	in the invoice — prefilled with your Default payment term

If No due date is selected as the Default payment term, new invoices have no payment term — then enter it in each e-invoice yourself, or pick a term there.

Your customers’ SIREN

In France, a business e-invoice states the seller’s and the buyer’s SIREN. For an organization in France, the Registration number field is therefore called SIREN:

1. Under Customers, click ⋮ → Edit on the customer — or create them.

2. Choose Organization as the Type and France as the Country. The field is then called SIREN.

3. Enter the 9 digits of the SIREN, for example 200 000 008.

4. Click Save changes.

• The SIREN is checked: 9 digits with their check digit. Otherwise you see A SIREN has 9 digits, e.g. 100 000 009 — please check it.
• VAT number and SIREN go together: a French VAT number ends with the SIREN. If they don’t match, you see This VAT number belongs to another SIREN — a French VAT number ends with the SIREN.

Units and tax rates

Both are already set up to fit — good to know what the e-invoice makes of them:

• Units: each unit has a UNECE code behind it, which goes into the e-invoice — more under Units.
• Tax rates: if a line carries no VAT, the e-invoice needs the reason — pick a 0% rate with a reason for it, see Taxes.

Good to know

• Who may switch e-invoicing on is set in the role under Documents settings → Update; the customer’s SIREN, whoever may create or edit customers.
• A public customer in Germany? For an Organization in Germany, the customer form offers the Leitweg-ID field — the routing ID of German public bodies. When it’s filled in, their invoices go out as XRechnung (an XML file, no PDF).
• Under the franchise en base de TVA you issue e-invoices just the same — without VAT, with the note “VAT not applicable, art. 293 B of the French CGI.” Your SIREN is then enough as your identifier.