Archive, restore or delete products

When you no longer offer a product, archive it: it can’t be picked any more. Documents that already contain it stay unchanged.

Archive and restore

In the product list, the Status column has a switch for every product — the same one sits in the product’s overview under Product details:

• Archive: turn it off on an active product. You see Product “[name]” archived. — the product now reads Archived.
• Restore: turn it back on on an archived product. You see Product “[name]” restored.

Both happen at once, without a question — the product stays in the list, so you can flip it straight back. All statuses → Archived shows only the archived products.

Delete a product

You can delete only a product that isn’t used anywhere — one you added by mistake, say. A product in use stays, so its overview is kept; archive it instead.

1. Click ⋮ → Delete on the product — active and archived products alike.

2. If the product isn’t used anywhere, confirm with Delete. This can’t be undone. You see Product “[name]” deleted.

   

3. If it’s still in use, the window Product still in use tells you where and how often. Archive instead archives it right away; if it’s already archived, View overview opens its overview.

   

Good to know

• Your documents stay untouched. Quotes and invoices that contain the product keep their copy of the details — whether you archive it or change it.
• Drafts don’t count as use. If the product is only on drafts, you can delete it; the drafts keep their line.
• The article number stays taken as long as the product exists — archived too. For a new product, choose another number.
• Archiving, restoring and deleting require the Delete right under Products. Without it, you see the status without a switch.