Set up DATEV

Under Settings → DATEV you prepare the DATEV export: your invoices and cancellations then go to your tax adviser’s DATEV as a booking batch, your customers as debtors. DATEV is the accounting software most German tax advisers work with. The page belongs to UNENO Invoice and appears for workspaces based in Germany; the DATEV export is part of the Business plan — in the trial too.

Check with your tax adviser

The revenue accounts are DATEV’s usual standard accounts for SKR03 and SKR04. Check them — and the other details on this page — with your tax adviser before your first export. UNENO doesn’t decide how your sales are treated for tax.

While the DATEV export is switched on, a navigation on the left of a wide screen leads to the page’s cards: DATEV export, Client & chart of accounts, Revenue accounts, Debtors and Payments.

Switch the DATEV export on

Use the DATEV export is off by default — while it’s off, nothing in UNENO reminds you of DATEV. Switch it on and the page’s other cards appear; Save changes saves the switch.

Saving

Each card saves its values together — not each field on its own:

• Change a value and its row gets a blue dot, and the bottom of the card says, for example, 1 unsaved change. Save changes turns on; afterwards you see Changes saved.
• Discard puts the card back to the saved values.
• If UNENO doesn’t accept a value, the reason shows in red under the field — such as A revenue account has 4 digits. — and nothing from that card is saved until everything is right.
• Leave the page with unsaved changes through a link and UNENO asks Discard unsaved changes? — Keep editing keeps you there, Discard and leave throws the changes away.

What’s still missing

Below the switch, a note tells you whether everything is ready — green when everything is there, amber while something is missing:

• Ready for the DATEV export — you can export.
• Still missing for the DATEV export — with each missing item, such as Enter your consultant number (Beraternummer). Until everything is there, the DATEV format can’t be chosen in the export.
• Please check — what looks unusual but may be right, for example a bank account from the other chart. A note that blocks nothing.

If your invoice numbers contain characters DATEV doesn’t accept in a document number — such as a space, a dot, an underscore or an umlaut — a note there says so too. The export replaces them with “-” (umlauts are spelled out, “ä” becomes “ae”); you don’t need to change your number ranges for it.

Client & chart of accounts

Setting	Default	What it does
Consultant number (Beraternummer)	–	Your tax adviser’s number at DATEV (1001 to 9999999).
Client number (Mandantennummer)	–	Your client number at your tax adviser (1 to 99999).
Chart of accounts	SKR03	SKR03 or SKR04 — the standard chart your tax adviser keeps your books in. It decides the standard accounts below.
Account length	4	How many digits a general-ledger account has (4 to 8). Debtor accounts have one digit more.
Business year starts in	January	The month your business year starts in. One export always covers one business year.

The consultant and client number head every DATEV file; without them DATEV won’t take the import.

Revenue accounts

Every tax rate books to a revenue account. The card lists your tax rates with the standard account of your chart:

Tax rate	SKR03	SKR04
19 %	8400	4400
7 %	8300	4300
0 % — intra-community supply	8125	4125
0 % — export delivery	8120	4120
0 % — reverse charge	8336	4336
0 % — not taxable in Germany	8338	4338
0 % — exempt	8100	4100
As a small business (§ 19 UStG): every rate	8195	4185

With an account length above 4, the accounts are extended with zeros, the way DATEV does it — 8400 becomes 84000 at 5 digits.

• Your own account goes in the tax rate’s field — with as many digits as the account length says. Clear the field to use the standard account again.
• A rate without a standard account — such as the zero rate without a reason, or a special rate you created yourself — shows No standard account — please enter one. Without an account the export can’t run; the Tax rates page reminds you while you use DATEV.
• Change the chart and the standard accounts change with it. Accounts you entered yourself stay.

Debtors

Setting	Default	What it does
Debtor accounts	One debtor per customer	One debtor per customer: each customer gets their own debtor account, and your tax adviser sees the open items per customer. One collective debtor: all invoices book to one account.
Collective debtor	10000	The account for all invoices when you use one collective debtor — one digit more than the account length.

With One debtor per customer:

• The number comes with the first export. A customer without a debtor account gets the next free number — from 10000 at account length 4 — and keeps it. A number once given never goes to another customer.

• See and change it on the customer: when you edit a customer, it’s under Settings as DATEV debtor account; on the customer’s overview you see it in the customer details as DATEV account. Change it only in agreement with your tax adviser.

  

• The export includes the customers of its bookings as debtors — name, billing address, VAT ID, email, phone and customer number, as they are on the customer today. With a collective debtor this file is left out.

Payments

Setting	Default	What it does
Book payments too	off	Also export your recorded payments. A payment is booked against its invoice number, so DATEV clears the invoice’s open item.
Bank account	1200 (SKR03) or 1800 (SKR04)	The account payments are booked to. Until you enter your own, it follows your chart.

Why off by default? Most tax advisers book your payments from your bank statement. Export them as well and they’d be booked twice. Switch Book payments too on only if your tax adviser wants it that way.

Enter the other chart’s bank account — such as 1800 in SKR03, where it isn’t a bank account — and it shows below the switch under Please check.

Good to know

• Who may change the page is set by the role under Settings → Update; View is enough to see it.
• Without the DATEV export in your plan the page shows a card with The DATEV export is a plan feature; the workspace owner can upgrade right there.
• Euros only: if the period holds invoices in another currency, the DATEV export doesn’t start and names those invoices.