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Data

Your data, ready to take with you — as PDF, CSV or Excel.

Export your invoices, quotes, payments and customers whenever you need them: the original PDFs for your archive, a spreadsheet for your accountant. Choose the period and the columns — the file is created in the background and kept for you.

  • Invoices with their cancellations, quotes, payments and customers — as a PDF archive (ZIP), CSV or Excel
  • Filter by period, status, payment status and customer — choose and rename columns
  • Created in the background, kept until you delete it
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Formats

Four formats, four jobs.

The archive for your records, the spreadsheet for your figures, DATEV for your tax adviser.

PDF archive

ZIP

Every invoice as the PDF that was issued, cancellation invoices included — one file per document, named by its number.

  • The archived original, not a new rendering
  • Ideal for your records or a handover

CSV

CSV

Plain text that every tool can read — for imports into other software.

  • UTF-8, opens with umlauts intact
  • Comma, semicolon or tab — decimal comma or dot, so Excel reads the amounts in your language

Excel

XLSX

A spreadsheet with real numbers — sum, filter and pivot straight away.

  • Amounts as numbers, ready to add up
  • Bold header row

DATEV

EXTF

Your invoices and cancellations as a DATEV booking batch, your customers as debtors — ready for your tax adviser to import.

  • Revenue accounts for SKR03 or SKR04
  • For businesses in Germany
Learn more
Options

Exactly what you need — nothing more.

Filter, pick the level of detail and shape the columns. Before you start, Invoice tells you how many invoices the file will contain.

Range
Last month, last 3 months, all — or a custom range by issue date (payments: by payment date).
Status
Draft, issued, sent or cancelled — any combination.
Payment status
Open, partially paid, paid or overdue — the same rules as your invoice list. Sent + overdue: the invoices to chase.
Customers
All customers, or the ones you select.
Line items
Without items: one row per invoice. With items: one row per line.
Columns
Choose them, put them in your order and rename the headers.
Column profile
Save your selection — e.g. “For the accountant” — and reuse it next month.
Language
Column headers and status values in your language — the one you work in.
The columns
Per invoice
  • Invoice number
  • Document type
  • Cancels invoice
  • Status
  • Issue date
  • Due date
  • Delivery date
  • Customer
  • Customer VAT ID
  • Currency
  • Payment status
  • Paid on
  • Net
  • VAT
  • Gross
  • Paid
  • Outstanding
With line items, also
  • Item no.
  • Item name
  • Item description
  • Quantity
  • Unit
  • Unit price
  • Tax rate %
  • Item net
  • Item VAT
  • Item total
Payments — one row per payment or reversal
  • Payment date
  • Invoice number
  • Customer
  • Amount
  • Currency
  • Method
  • Reference
  • Entry
  • Reversed
  • Invoice status
  • Invoice payment status
  • Recorded by
  • Recorded on
Kept

In the background — and kept for you.

  • Runs in the background

    Start the export and keep working — the list shows when it is ready.

  • Kept until you delete it

    Finished files stay in your export list — download them again any time.

  • Up to 50,000 rows

    Per export — years of invoices in a single file.

  • Even after you cancel

    In the read-only mode after your subscription ends, your invoices stay exportable.

  • Per role

    Who may view, create or delete exports is set in your team’s roles.

  • Your data stays yours

    What can be exported, and in which formats, is documented on our data portability page.

FAQ

Questions about exporting data

Short answers to what people ask us most.

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What can I export?

Your invoices with their cancellation invoices, your quotes — each as a PDF archive, CSV or Excel, with or without line items — and your customers and payments as CSV or Excel.

Can I export my payments — or my open items?

Yes. The payments export lists every payment and reversal with payment date, invoice, customer, amount, method, reference and who recorded it. For your open items, export your invoices filtered by the payment status “Open” and “Partially paid” — or “Overdue” for the ones to chase.

Is there a DATEV export?

Yes — for businesses based in Germany. Choose the DATEV format in the data export: you get the DATEV booking batch of your invoices and cancellations plus your customers as debtors, ready for your tax adviser to import. The revenue accounts follow SKR03 or SKR04.

Can I set the columns my accountant wants?

Yes. Choose the columns, put them in order and rename the headers — then save it as a column profile such as “For the accountant” and reuse it every month.

Which format should I use for Excel?

Excel (XLSX): amounts arrive as real numbers you can add up straight away. CSV is best for importing into other software — you choose comma, semicolon or tab between the columns and a decimal comma or dot; for German and French Excel, semicolon and decimal comma are preset.

How long are my export files kept?

Until you delete them. Finished exports stay in your export list, where you can download them again at any time.

Can I still export after cancelling?

Yes. When your subscription ends, your workspace switches to read-only — your invoices, quotes and customers remain exportable, so you can take everything with you.

Continue reading

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  • E-invoicing built in
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